The following are descriptions of the AAEE Officers and Directors Positions. Want to get involved? Contact us!
PRESIDENT
- Maintains monthly contact with the Executive Director to address issues/needs of the Executive Office
- Develops agenda for and presides at the National Conference
- Develops agenda for and presides at any Board of Directors or business meetings, including monthly conference calls, summer board meetings, and pre-and post-conference board meetings; distributes agenda to Board Members in advance of each meeting
- Ensures that valid voting procedures are used and that Robert’s Rules of Order are followed
- Works closely with the Board to establish Association goals
- Maintains knowledge of all Association governing documents, and ensures that the Association operates accordingly
- Serves as an ex-officio member of all AAEE functional teams, except the Elections Committee
- Provides oversight to the Executive Officers and Directors for the appointment of team members as well as approval of functional goals
- Represents the Association and its members to other organizations, government and public agencies, the media, and the public
- Establishes annual performance objectives for the Executive Director and prepares and conducts the annual performance review of the Executive Director
- Trains and prepares the President-elect for the responsibilities of the presidency and establishes specific objectives and areas of focus for the President-elect
- Ensures decisions are made in a timely manner and then translated into meaningful actions, holding appropriate parties accountable for success
PRESIDENT-ELECT
- In the absence or disability of the President, or at his/her request, performs the duties of the President
- Becomes President if the office of the President becomes vacant
- Supports the President in development and application of annual Association goals
- Serves as co-chair of the Program Committee for the AAEE National Conference; collaborates with Executive Director/Executive Office on conference details, including calls for programs, menu selections, and design/printing of conference programs and/or conference app
- Teams with hotel and event planner (i.e., Meeting Solutions) to allocate conference space in selected facility
- Works with conference co-chair in site selection for National Conference
- Collaborates with conference co-chair in selecting and organizing conference committee
- Collaborates with Executive Office to develop/select conference logo
- In conjunction with the Executive Office, publicizes the conference to AAEE members and potential attendees
- Conducts overall evaluation of National Conference; suggests areas for improvement; provides feedback to Board Members
PAST PRESIDENT
- Chairs the Nominations Committee
- Manages the awards and recognition process – confers awards at National Conference and specialized awards (e.g. Stars) throughout the year; collaborates with Executive Office to order awards; sends congratulatory letters to award winners
- Provides updates on award winners for inclusion on AAEE website
- Acts in the general role of consultant to the Board and assumes assignments as requested by the President
- May provide input regarding the maintenance and updating of the AAEE Bylaws
- Attends summer Board Meetings in addition to all other Board Meetings and Executive Sessions throughout the year
SECRETARY
- Records and distributes minutes of all meetings of the Board of Directors, including monthly conference calls
- Reviews meeting minutes from previous meeting with the Board of Directors at the beginning of each meeting
- Records minutes for Executive sessions that will be viewed only by the Board and not available to the membership or the Executive Director
- Records and distributes the minutes of the annual Business Meeting at the National Conference
- Coordinates with/assists Executive Director in developing and sending Association correspondence on behalf of the Board of Directors
- Ensures adherence to parliamentary procedures
- Serves as historian and custodian of the records of AAEE
TREASURER
- Collaborates with the President and Executive Director in preparing the annual budget
- Monitors monthly income and expense activity using bank statements and AAEE Executive Office financial records
- Reports on the financial status and results of AAEE operations at meetings of the Board of Directors (monthly) and at the annual National Conference Business Meetings; makes Business Meeting report available to the total membership
- Arranges for audits of the Association’s financial records when mandated by the Board of Directors
- Maintains access to all financial resources
DIRECTORS OF MEMBERSHIP, UNIVERSITIES/SCHOOL SYSTEMS
- While targeting their respective areas - Universities and School Systems - two Directors of Membership work collaboratively to direct the Association’s strategic marketing program
- Recruits Regional Coordinators (RC) and State Representatives (SR) to help strengthen and maintain membership in all 50 states, and across 10 regions
- Manages the RC/SR Program and provides support and orientation as needed
- Suggests new member orientation/programming (e.g. at conferences); develops new member activities in conjunction with Board Members, RC’s, and SR’s
- In collaboration with the Executive Office, connects RC’s and SR’s with state and regional Associations to enhance membership interface
- Prepares monthly update and annual report on RC/SR program
DIRECTOR OF PROFESSIONAL DEVELOPMENT
- In collaboration with the Executive Office, plans, directs, delivers, and evaluates professional development programming
- Identifies presenters for webinars; as needed, interacts with webinar presenters to clarify objectives and expectations
- Recruits members to prepare blog posts for AAEE’s website and social media
- For monthly Board Meetings, prepares update on professional development activities
DIRECTOR OF PUBLICATIONS
- In collaboration with the Executive Office, provides leadership for the preparation of the annual Job Search Handbook for Educators (JSHE)
- Prepares a timeline in conjunction with the design and publication schedule provided by the AAEE Strategic Marketing Manager
- Recruits members for the JSHE Editorial Committee and chairs meetings
- Collaborates with the Executive Office to issue call for article submissions
- Chairs Committee to collaboratively review submissions; select articles for publication; and interact with authors as needed to ensure articles are published according to AAEE guidelines
- With the JSHE Committee, edits articles for the publication
- As manageable, provides feedback to the national office on other publications, e.g. Supply and Demand Report
- For monthly Board Meetings, prepares update on publications activities